How to save Sent Items on an IMAP Server

Use the Rules Wizard to create a copy of the sent message on any folder you choose, including a server-side Internet Message Access Protocol (IMAP) folder.

Outlook will save your sent messages to your local Personal Folder's (PST) Sent Items folder. To change this behaviour you can use the Outlook Rules Wizard to save your sent messages to a folder on the IMAP server. You may want to disable the option to save your sent messages to your Sent Items folder. If you do this, you will keep sent messages from being saved on the local PST folder.

Create a Rule with the Rules Wizard

In Outlook 2003

1. On the Tools menu, click Rules and Alerts
2. Select the account you want to store sent items from in the drop down box and click 'New Rule'.
3. Choose the 'Start from a blank rule' radio button
4. Click to select 'Check Messages After Sending', and then click Next.
5. Click to check the 'Uses The Form Name' Form check box.
6. Click on the underlined "form name" in the Rule Description box.
7. Choose 'Application Forms' from the drop down box
8. Click on 'Message', Click Add, click Close, and then click Next.
9. Click the 'Move a copy to the specified folder' check box.
10. Click on the underlined "specified" in the Rule Description box.
11. Click to select or create a folder on your IMAP server. Click OK, and then click Next.
12. Click Next again, and then specify a rule name. Click Finish, and then click OK.

In Outlook 2002

1. On the Tools menu, click Rules Wizard, and then click New.
2. Click to select Check Messages After Sending, and then click Next.
3. Click to check the Uses The "Form Name" Form check box.
4. Click on the underlined "form name" in the Rule Description box.
5. Click to select Application Forms, and then click to select Message. Click Add, click Close, and then click Next.
6. Click the "Move a copy to the specified folder" check box.
7. Click to select the "specified" folder in the Rule Description box
8. Click to select or create a folder on your IMAP server.
9. Click OK, and then click Next.
10. Click Next again, and then specify a rule name. Click Finish, and then click OK.

Disable Save Sent Items in the Sent Items Folder

In Outlook 2002/2003

1. On the Tools menu, click Options.
2. On the Preferences Tab, click E-mail Options.
3. Click to clear the "Save copies of messages in Sent Items Folder" check box
4. To close the dialog boxes, click OK twice.